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The Advantages and Disadvantages of Multi-Function Printers

The Advantages and Disadvantages of Multi-Function Printers

Multifunction printers, also known as all-in-one printers, can do much more than print. They scan, copy, and even fax. Cool! Four machines together! It's like having a complete imaging station in your hands. But what are the benefits and drawbacks of multifunction printing? Let's look.


Space Saving

As you would imagine, multifunction printers can save huge amounts of space. There's no reason to have four different machines clogging up your office. A single multifunction printer can perform each of these functions and takes up just one-quarter of the office space. Large enterprises are able to benefit from all-in-one space-saving printers, especially in the case of smaller multifunction printer models such as the HP LaserJet Pro M102w or the HP LaserJet Pro M203dw.


What's more important than conserving space? The savings! Although MFP printers cost more initially than printers with multifunction capabilities, the cost is worthwhile if you otherwise need to buy separate equipment for copying, scanning, or faxing. For instance, MFP printers like the HP Color LaserJet Pro MFP M277dw retail at $526. The cost of purchasing an additional printer, scanner copier, fax, and printer machine will be much more than that, probably over 1,000 dollars.

When it comes to big corporations or any company that has to be able to use multiple areas for scanning, printing, and faxing capabilities, multifunction printers are the best choice by a large margin.


All-in-one is all about ease of use. It's simpler to access just one device instead of four different ones. Reduce time, save money, and save space... that are the advantages of having a multifunction printer. I can do that for you.

Energy Saving

MFPs conserve energy and help make printer owners save money on costs for energy. They're the more efficient option. Moreover, having multiple machines running at once is extremely wasteful in terms of energy consumption. This is particularly the case in the event you opt for an all-in-one printer that is energy efficient, like HP's HP LaserJet Pro MFP M426fdw or the HP Color LaserJet Pro MFP M477fdn.

Small Wonder Small Wonder HP Envy 4520 inkjet in an ultra-compact multifunction machine.


User Crowding

Do you need printing, scanning, or need fax? Join the line now, buddy! I've had to stand in line and plan "printer time" while working at a school that had only one multifunction device. The backup of workflows was very real. In any situation that has more than one user using a single multifunction printer, there is a chance of queues and wait times. A multifunction printer could help you save money...except when you have to buy two to accommodate the demands.

Low Specialization

Multifunction printers have a lot of flexibility but are typically lacking in specification. For instance, an all-in-one printer typically won't come with the same scanning features that the top-of-the-line copier will. Also, an all-in-one printer will not generally have the exact copying capabilities that a top-of-the-line copier would have.

But, a lot of the most popular HP all-in-one printers can be configured to match the specifications of the leading scanners, printers, and fax machines closely. A few among these "uber" All-in-One printers are those like the HP Color LaserJet Pro MFP M477fdw and HP LaserJet Enterprise MFP M527dn, HP LaserJet Enterprise MFP M527dn, and the HP Color LaserJet Managed MFP M577dn.

HP Color Laser Enterprise M553

A Major Deal, The HP Color Enterprise M553, can be a fantastic color printer, but it's not able to scan, copy or also fax as the lesser Envy 4520 (above).

What To Do?

Multifunction printers can be multi-functional and efficient printers that fulfill the functions of four distinct devices. They are a great choice with many benefits and several minor disadvantages. If a person or an office, business or school. Requires printing, scanning or copy and fax, or any combination of these four tasks investing in a multifunction printer is likely to be the best choice rather than purchasing separate printers to conserve space as well as money and energy and also add more convenience.

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